Assistant Admin. Officer

Job Description

 

Position: Assistant Admin. Officer

Location: Beijing

Reports to: Admin. Manager

 

Function:

Carry out the following tasks to ensure effective normal operation of CPO office smoothly and cost-effectively.

 

Major Duties and Responsibilities

Support and implement the logistics for Beijing & Field offices to guarantee the normal operation of our office;

Answer internal/external phone calls and operate the switchboard, including handling and administering general enquiries;

Welcome guests in professional manner; Manage visitors’ access to office, take record of visitor entry;

Organize/distribute incoming and outgoing faxes, mails and courier packages;

Handle pantry replenishment, stationery and office supplies;

Book international business travel tickets for all staff based in Beijing;

Based on the issued flight tickets, to calculate CO2 emission and keep CO2 inventory record both of Beijing and field offices: keep records for all staff travel of CO2 emission as well as monthly, quarterly and annual record;

Make reimbursement for all expense smoothly every month;

Book newspapers and magazines and distribute incoming newspapers/magazines accordingly;

Update staff contact list regularly;

Arrange business card printing;

Help with other issues when requested and needed.

 

Working Relationship:

Internal: Daily contact with Administration Team and other departments and conservation programme staff, field offices to meet their needs;

External: Regular contact with some vendors when requested by supervisor.

 

Qualifications:

Bachelor’s degree in a related field.

Able to work in teams with good personality.

Good interpersonal communication and negotiation skills.

Very well organized.

Excellent telephone manner and communication skills.

 

Contact information

Candidates should send a cover letter, CV in English and Chinese to hr@wwfchina.org.

Please indicate the applying position in title, salary expectation in Email and send them in attachment.

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