Monitoring & Evaluation Consultant for Business and Peace Program

EVALUATION OF THE BUSINESS AND PEACE PROGRAM

1. Background and Purpose

In FY2016, American Friends Service Committee (AFSC) integrated the Responsible Investment part of the Southeast Asia Regional Learning Networks program with the China-based East Asia Quaker International Affairs (NEAQIAP) Business and Peace Program.  The former program worked to build the capacity of Southeast Asia civil society to engage with Chinese companies and institutions, while the EAQIAP worked with Chinese institutions to make this engagement possible.  Merging both into a single program made it easier to effectively integrate and coordinate initiatives for maximum impact.  Resolving problems in SE Asia required the placement of expertise on China in Cambodia, and Myanmar, and for Chinese partners to engage with visiting partners from SE Asia to China.

The newly-formed AFSC Business and Peace Program (BPP) and the Pluralism component of the former SE Asia Regional Learning Networks program together became the China-SE Asia Initiative on Conflict Sensitive Business and Pluralism, with funding in the 2016-2018 program cycle from the same sources as previously, namely Bread for the World, Quaker-Hilfe Stiftung, and AFSC.

In the next three-year cycle (Oct 2018- Sept 2021), AFSC will divide the Pluralism and Business and Peace components of the China-SE Asia Initiative on Conflict Sensitive Business and Pluralism into two separate programs.  This evaluation will serve as an assessment of the Business and Peace Program component of this initial grant period, providing critical input into program planning, organization and management with an eye towards amplifying impact over the next three years.

The evaluation is being undertaken for the American Friends Service Committee, and will be shared with key program donors, especially Bread for the World.

The purpose of the evaluation is to review and assess Business and Peace Program work from October 2016 to present, to review the program goals and objectives, and provide strategic advice regarding the future development of the program. In addition to providing recommendations for the next three-year cycle of program work (FY19-FY21), the evaluation will also provide AFSC with guidance on what else it might be doing in China and the region to promote conflict sensitive practices in overseas Chinese investment.

The objective of the evaluation is to assess the relevance, effectiveness, and impact of the program and to provide lessons learnt and recommendations for AFSC’s future work with business and peace in China, Cambodia and Myanmar.

2. Requirements (see attached Terms of Reference)

3. Scope of Work

The evaluators will work with the Business and Peace Program Director, Mr. Liu, based in Beijing, to complete the evaluation. Deliverables include a draft report and a full written report, including annexes, as detailed in the Terms of Reference.

AFSC staff and partners will use the report as a basis for learning, planning, and prioritization of activities and approaches of the next program cycle. The evaluation will involve literature review of pertinent program reports and external sources.  Program partners and key informants will be involved throughout the evaluation process through individual meetings and focus group discussions.  The evaluators will try to ensure that the process provides learning opportunities for AFSC staff and partners.  Focus group and individual discussions with partners will use a guided open question format designed to allow maximum opportunity for discussion of different viewpoints.

The evaluator will meet with the Business and Peace Program Director to present the review design; an outline and timeline of how the program will be evaluated; the evaluation/review matrix, and finalize a timeline for completion of the review. A final evaluation report, which includes an executive summary, pertinent annexes, and AFSC management letter, and which takes into account AFSC staff and partner feedback, must be completed by December 29th, 2017.

4. Proposal Submission Requirements

If intending to apply, please request full ToRs with detailed program information and requirements by email to wliu@afsc.org, which can be used in preparing the proposal.

All proposals must be received by October 5, 2017. Proposals received after this time will not be given primary consideration.  A cover letter and proposal with budget and timeline should go to the Business and Peace Program Director, Mr. Liu, at wliu@afsc.org as an Adobe PDF file.  All other formats will not be considered. Proposals should be no more than five pages in length and should include the complete scope of work and deliverables including the following sections:

a. Organization/Evaluator Background

Include the organization and/or individual’s name.  Describe the general nature of work and the name of the reviewer that will be conducting the work.  Describe any International peace building and development experience, education, skills, and languages.  Proposals must include three examples of related work completed and contact information for the organizations served.

b. Statement of Proposed Work

State in succinct terms an understanding of the work to be completed.  Describe the methodologies proposed to complete the evaluation and a final report including a timetable for completion of specific tasks, the personnel needed to complete tasks, and expectations for support and assistance from AFSC.  Describe the work plan for the review.  Proposal may also include other activities deemed necessary by the evaluators and specified within the work plan.

While the evaluators are expected to work independently, the Business and Peace Program Director will assist in facilitating access to evaluation participants, documents, and solving problems and concerns that may develop throughout the course of the review.   AFSC staff could help arrange transport and accommodation as needed and with prior approval of the Business and Peace Program Director.

c. Budget and Deliverables

Provide a detailed budget as well as a description of the specific deliverables that will be submitted, and expected schedule of compensation. Total cost, including travel and consultancy fees, should not exceed USD$11,000.

d. Evaluation Schedule

The proposal should include a set of dates available to the evaluator and a preferred timetable.  The evaluation must be completed by November 30th, 2017.

e. Additional Information and Comments

Include any other information deemed important, but not specifically required elsewhere.

 

Include any other information deemed important, but not specifically required elsewhere.

5. Proposal Evaluation Procedures

After having received the responses to the RFP, the Business and Peace Program Director will decide on the consultant based on an appropriate selection process in consultation with the Asia Regional Director, China Country Representative and other Business and Peace Program staff.

A signed agreement should be processed with the selected consultant and in accordance with AFSC vendor practices. The will manage the consultant agreement.

6. Profile of Evaluation Team

The Evaluation Lead should be fluent in English, spoken and written, have strong analytical skills, good listening and discernment skills, and proven experience in evaluating peace programs and/or business and responsible investment programs.  Evaluation experience in China and Southeast Asia necessary.

The Evaluator Assistant should be fluent in Chinese, Burmese, Cambodian, and English and have experience in the NGO sector, strong insight into the local context, and knowledge of peace-building and/or alternative education.  The Evaluation Assistant will assist in arranging meetings, providing needed translation, facilitating discussion, and providing input to the evaluation findings.

A single Evaluator who possesses the required skills of both Evaluation Leader and Evaluation Assistant would also be acceptable.

7. Inquiries

Questions that help clarify the work to be completed may be submitted to Mr. Liu, Business and Peace Program Director at wliu@afsc.org. Inquiries by email are preferred; telephone calls can be arranged via email as necessary.

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