Programme Assistant

Programme Assistant

 

 

Location: Beijing, China

 

Application Deadline: 4- March-2018 (Midnight Beijing, China)

 

Type of Contract: Service Contract

 

Post Level: SC-5

 

Languages Required: English, Chinese

 

Starting Date: 1- April -2018

 

Expected Duration of Assignment: One year, renewable on an annual basis upon satisfactory performance & availability of funds

 

 

Background Information – WFP

 

The United Nations World Food Programme (WFP) is the largest humanitarian agency fighting hunger worldwide. Since 1961, WFP has pursued a vision of the world in which every man, woman and child has access at all times to the food needed to lead an active and healthy life. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. WFP was invited by the Chinese Government to begin joint humanitarian and development activities in 1979, when more than 1 in every 3 people in China were hungry.

 

Duties and Responsibilities

 

Under the general guidance of the Director of WFP China Office, the Programme Assistant will report to the Programme Policy Officer (Domestic Programming), supporting the DP unit in general management of domestic programs, project formulation, implementation, coordination, and M&E, simple translation.  Specifically:

 

·Provide project management support following established targets and WFP’s policies and procedures;

 

·Participate in the identification, formulation and preparation of project concept note and proposals; participate in the preparation of draft project documents and implementation plan; ensure their high quality and consistency in both English and Chinese;

 

 

·Support communication and activities with local partners, agencies, NGOs and government institutions;

 

·Maintain and update project’s M&E databases and records on project activities for monitoring and evaluation purposes;

 

·compile data and support analysis and preparation of reports (e.g. programme status, performance) in order to support operational decision-making;

 

·Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities;

 

·Draft correspondence on projects and programme activities;

 

·Prepare periodic and ad hoc reports and ensure their timely submission to project management;

 

·Accompany field visits to project sites and/or accompany project managers and/or experts in their meetings with donors and government officials and prepare notes or meeting minutes;

 

·Perform simple translation of project-related correspondence and presentation and function as interpreter for the missions and meetings as and when required;

 

·Focal point for general operational and administrative requests related to domestic programmes (i.e., Purchasing Requests and Travel Authorization creation)

 

·Perform other duties as and when required.

 

 

Qualifications:

 

 

·Education: University Degree in agricultural economics, International Development Studies, Social Science, Political Science, Economics, or other relevant subject.

 

·Experience: Minimum 3 years of relevant working experience on project management and programme operations. Previous work experience in agricultural economics, poverty alleviation or other field related to development assistance is preferable. Previous work experience in the UN/international organizations/NGO will be considered an advantage.

 

·Skills and competencies:

Ability to work Microsoft Office programmes (Word, Excel, PowerPoint, E-mail) required for work; Ability to prepare preliminary reports and to draft correspondence; Ability to work in multi-cultural environment; Ability to work under pressure, be able to meet deadline, willing to take challenges; Good communication skills with different stakeholders especially local partners.

 

·Performance indicators: Concise reports and correspondence drafted with high quality; Smooth communication and dialogue maintained with the national counterparts; Strong enthusiasm with highly appreciated flexibility and adaptation; Work assignment completed before the deadline.

 

·Language: Fluency in both oral and written communication in English and Chinese.

 

Additional Information:

 

·Applications received after the closing date will not be considered.

·Only those candidates that are short-listed for interviews will be notified.

·Your application will be screened based on the information provided in your profile. We strongly recommend that you ensure that the information is accurate and complete including employment record, academic qualifications and language skills.

·All female and male candidates are equally encouraged to apply for this position which is open for Chinese nationals only.

 

To apply please send us the Personal History Form (P11) no later than 4 March 2018:

 

·E-Mail: HR.wfpchina@outlook.com with Subject”Programme Assistant-Ms/Mr. ***”

·Or mail: HR Unit, World Food Programme China office, UN Building, No.2 Liang Ma He Nan Lu, Beijing, 100600

 

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