Programme Assistant (Finance)

Background

China has become a major international partner to many of UNDP’s partner countries, and increasingly directly also to UNDP. As the world’s second largest economy and one of the most prominent South-South cooperation providers, China’s influence on development is highly important, both in recipient countries as well as on the global stage. China’s international development assistance in the form of grants and loans is set to continue expanding together with its continued support through a range of other areas that go well beyond financial aid, such as trade, tourism and migration, regional integration and other forms of cooperation.

Since the signing of the Memorandum of Understanding between UNDP and Government of China to promote South-South cooperation (2010), UNDP has been able to position itself as a key partner for China in offering exposure, development advisory support and opportunities for concrete cooperation by being a) a provider of high-quality and relevant policy advice to China; b) a provider of information to others about China’s best practices in cooperation, and c) a key partner for trilateral cooperation projects and other initiatives that help China to actively, and practically identify and make further improvements. Since 2012, MOFCOM has been providing UNDP China with earmarked contribution for trilateral cooperation. Most recently, UNDP has signed a number of agreements with China related to the Belt and Road Initiative that is set to expand the number engagement areas between UNDP and Chinese Government.

Given the ongoing expansion of UNDP China’s involvement in global and south-south cooperation in these areas and the growing complexity of the environment in which UNDP operate, there is a need to strengthen the organization’s financial and administrative capacity to ensure smooth management of partnerships, reporting and oversight. Under the overall supervision of the Team Leader for the South-South and Global Development Cooperation Team, UNDP China is looking for a Programme Assistant to serve as the financial and administrative anchor point for UNDP’s South-South and Global Development Cooperation team, the Global Liaison and Partnership team and the Economist Team of the office, reporting to the respective teamleaders on a task-basis.

Duties and Responsibilities

The objective of the assignment is to provide financial management and oversight for relevant project portfolios and pipeline projects of the South South Global Development Cooperation (SSGDC) team, the Global Liaison Partnerships Team (GLPT) and the Economist Team. This will be done through high-quality financial skills and regular monitor including, but not limited to, support the implementation of UNDP Belt and Road Umbrella Program and the South-South and Global Development Cooperation trilateral projects; provide operational and financial oversight of project implementation (management of pipeline, creation of Budgets, forecasts of expenditures, etc.) including reviewing and monitoring project progress and outcomes; complete any relevant actions in ATLAS and other actions as required; and, support the technical and administrative management of specific initiatives and activities of the teams. S/he will collaborate with team members, donors and implementing partners to share analysis and to support smooth financial management. Within the office coordinates on a daily basis with the Finance Unit. In addition, S/he will support team coordination and implementation including events organizing and provide logistic support to partners.

Responsibilities:

FINANCE
•    Maintains an overview of the SSGDS and GLPT teams unit budgets and well in advance signals potential issues.
•    Monitor project financial implementation of all projects in the units through relevant ATLAS reports (PBB, Detail expenditures etc.), and contribute to resolving any operational or financial problems.
•    Across all projects, review quarterly budget, financial report, Half Year Budget (HYB) and Annual Work Plans (AWP). In ATLAS, creates projects, set up budgets, perform budget revisions, process payment requests, record and reconcile against approved AWP and HYB for all activities under the project and when needed closes projects. Provide financial analysis for each of the quarterly financial report.
•    Monitor status of expenditures and allotments, record variations and analyse improvements for UNDP executed projects, and provide support to NIM projects.
•    In Finance System, create requisitions and prepare payments, make budget check, to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
•    Provide substantive support in competitive and transparent purchase of project goods and services in accordance with UNDP policies and procedures, and the project management manual; and these are of a quality and quantity that are actually required for the projects.
•    Maintain adequate recording, safeguarding and monitoring of project assets, and ensure that the assets are adequately used and only for project purposes.
•    Review and update financial report templates and provide financial support to implementation partners on finance management, for example, foreign experts’ payment and contract/agreement review in line with approved budget and relevant requirements.
•    Support regular communication with IPs on financial updates and monitor progress.
•    When needed proactively reaches out to other country offices to assist in solving financial issues in tri-lateral projects.
•    Maintains on a day to day basis contact with the Finance Unit and is part of the Finance assistant taskforce within UNDP China.

PROGRAMME COORDINATION AND MANAGEMENT
•    Where needed, provide operational management of responsible programmes/projects and ensure that necessary management arrangements are properly implemented.
•    Provide logistics support for missions, events and project related workshops.
•    Maintain good communication with implementing partners including other units of the Country Office and with external counterparts at the working level.
•    Participation in the trainings for the operations/ projects staff on programme issues.
•    Support to Office administration and finance management tasks related the two teams.

GENERAL ADMINISTRATION
•    Support preparations for project audits if any and keep liaison with partners on logistics arrangements maintain close communication with audit company on preparations.
•    Prepare, process and follow-up on administrative arrangements related to financial issues.
•    Maintain project records, documents and correspondence.
•    Maintain the project inventory.
•    Provide daily administrative support to the team as needed.
•    Other relevant responsibilities as assigned by the teamleader.

Institutional Arrangement:

Under the guidance and supervision of the South-South and Global Development Cooperation team leader, the assistant will work closely with team members from both the South-South and Global Development Cooperation and the Global Liason and Partnership teams.

Competencies

 

•    Passion for “making the world a better place”
•    Demonstrates commitment to UNDP’s mission, vision and values
•    Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
•    Ability to work both independently and in a team and ability to deliver high quality work on time.
•    Ability to liaise with stakeholders and partners, including governments, research institutions, civil society.
•    Ability to extract, interpret, analyze data and resolve operational problems;
•    Ability to perform work of confidential nature and handle a large volume of work;
•    Strong analytical skills, communication, writing, and networking abilities;
•    Openness to change and ability to receive/integrate feedback;
•    Ability to plan, organize, implement, and report on work;
•    Ability to work under pressure and tight deadlines;
•    Demonstrates integrity and ethical standards;
•    Positive, constructive attitude to work;
•    Focuses on result for the client and responds positively to feedback;
•    Consistently approaches work with energy and a positive, constructive attitude;
•    Remains calm, in control and good humored even under pressure.

Required Skills and Experience

Education:
•    Advanced university degree in economics, finance, accounting or a relevant discipline, and a professional accounting/finance qualification certificate from an internationally recognized institute is a plus.

Experience:
•    At least 5 years of experience in financial work including financial statement and review
•    Qualification such as Chartered Accountant (CA), Chartered Certified Accountant (CCA), Certified Public Accountant (CPA) or relevant finance/accounting background is desired.
•    Proven record of work experience in project management and coordination is plus.
•    International development working experience is desired.
•    Excellent management of Excel (f.e. pivot tables and @Vlookups)

Language:
•    Excellent written and spoken skills in English.

 

Only applicants submitted through the link could be considered:https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=10740&hrs_jo_pst_seq=1&hrs_site_id=2

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