The Officer (PO) is responsible for supporting the Director, Coal-free Initiative to identify strategies and manage a grants portfolio to achieve the initiative goals. This person will support the Director to manage budget and grants, represent the initiative internally and externally, interface with individual grantees and supervise the Associate when applicable. The Officer’s responsibilities are categorized as: Strategy Cycle, Fundraising, Grants and Projects Management, Collaborations, Partnership and General Management.
ESSENTIAL DUTIES & RESPONSIBILITIES:
· Support the Director to develop and update initiative strategies and its Master Plan that are in alignment with EF China vision, and refresh the strategies according to the field trend. If applicable, taking ownership of the assigned topics, follow through and deliver the satisfactory end-product;
· Develop and update logic models annually with the Director to guide initiative strategies implementation in response to the field dynamics;
· Work with the Director to propose initiative budget in line with initiative strategies;
· Continuously seek opportunities to expand knowledge and experience in building domain expertise to ensure the thought leadership in the assigned areas.
· Advise and support the Director to cultivate new funders and resources and engage existing funders in a collaborative way;
· Support the Director in developing, reviewing and coordinating the submission of proposals and reports in coordination with Strategic Partnership team;
· Work with the Director to report and update funders on progress of coal related grants and projects and actively seek feedback and engagement, proactively communicate changes in strategic direction or changes in agreed upon goals and objectives;
· Assist the Director to prepare funder engagement materials such as newsletters, policy analysis, partner updates and invitations to conferences/workshops and study tours.
Grants and Projects Management
· Assist the Director to manage budget, and to develop an attainable spending plan that supports the implementation of coal-free strategy and Master Plan;
· Work with the Director to identify and select grantees/partners, design project plans with grantees/partners to assure project goals and deliverables are in line with initiative goals and strategies;
· Oversee grant making process for the assigned grants, review grants applications, and approve grants in EF China’s grants management system timely;
· Monitor project progress with support from Associates, provide on-going support to grantees to ensure desirable deliverables and outcomes;
· Provide timely updates to the Director on the assigned grants and projects;
· Conduct grant-level evaluations for the assigned grants annually and make adjustments accordingly to improve project effectiveness and efficiency;
· Support grant auditing and assure full compliance with EF China policies and regulations both in China and in the US.
· Coordinate with other programs on sector and taskforce related activities, and support other programs as needed;
· Proactively identify opportunities for initiative or project level collaboration, and work closely with related program staff to deliver the impact;
· Work closely with Communications team to effectively communicate the initiative and projects related messages to various stakeholders;
· Share knowledge, expertise, critical information and networks with other colleagues.
· Identify and cultivate valuable partners, including grantees, policy makers, opinion leaders, funding partners, commercial partners and other experts or leaders in the field;
· Build and maintain trust and relationships with partners for better collaboration;
· Share knowledge, expertise, critical information and networks with partners to increase support and demonstrate shared purpose;
· Provide thought leadership in some areas and/or provide support to partners in the field with the shared purpose of growing the field.
· If applicable, provide managerial supervision and demonstrate leadership on talent selection, on-the-job coaching, training, professional development and performance management to team members;
· Help the Director to foster team spirit and a learning atmosphere within the team;
· Assist the Director to prepare reporting materials, such as the program updates, reports and work plan to the board and regulators;
· Undertake additional tasks and responsibilities as assigned by the Director;
· Back up other colleagues as needed.
This job description reflects the assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
· Education: Master’s degree or equivalent, preferably in a related field: energy economics, environmental policies and economics, power system or other related majors.
· Workingexperience: Minimum 6-year experience in energy policies and strategies, energy efficiency, climate change preferred.
· Languagelevel: Chinese native speaker; excellent command of spoken and written English.
· Communication: ability to communicate logically and articulate key messages/points with clear structure and fact-based supporting arguments, listen actively to audience’s purpose, and communicate effectively in public; ability to manage in a matrix reporting structure with multiple stakeholders and effectively coordinate activities across organizational boundaries.
· Projectmanagement: ability to propose project direction, lay out project plan with milestones, timelines and tracking mechanisms, and to accomplish the project on time and in good quality.
· Problem solving: ability to define and prioritize the key issues when facing complex situations, make analysis with logical reasoning, propose possible solutions and resolve some complicated issues independently.
· Networking: ability to initiate partnership, cultivate networks and deepen the relationships with key stakeholders to effectively leverage resources.
· Ethical Behavior/Integrity – Demonstrates principled performance and sound ethics, showing consistency among principles, values and behaviors to build trust and credibility internally and externally.
· Mission-driven/Initiative –Inspired by the organization's vision and mission, and take actions with ownership, can-do attitude and proactive mindset.
· Team Spirits – Collaboratively works toward solutions, which benefit all involved parties; willingly cooperate with others to accomplish team/organization objectives.
Please email a cover letter and resume, subject line "Application for Coal-Free Initiative Officer", to firstname.lastname@example.org.