The Program Director (PD) is responsible for leading a program team to identify strategies and manage a grants portfolio to achieve the program’s goals. This person will manage budget and grants, represent the program internally and externally, interface with individual grantees, and supervise program staff. The PD will work with a program team that may include Program Officers and Program Associates; and collaborates with other program directors and teams. PD’s responsibilities are categorized as: Strategy Cycle, Fundraising, Grants and Projects Management, Collaborations, Partnership and General Management. In addition, the PD will coordinate with and support the office-wide cross-cutting taskforces.
ESSENTIAL DUTIES & RESPONSIBILITIES
· Develop program strategies that are in alignment with EFC vision, drawing on expertise within the organization and the greater network of grantees, funders and advisors; review and refresh program strategies on a regular basis according to the field trend;
· Develop and update logic models annually to guide program strategies implementation in response to the field dynamics;
· Propose program budget by initiatives with clear prioritization in line with program strategies;
· Continuously seek opportunities to expand knowledge and experience in building domain expertise to ensure the thought leadership in the field.
· Collaborate with new and existing funding partners to build a coordinated approach to the work to meet program goals;
· Cultivate new funders and resources by proactively communicating strategies and negotiating agreements in mutually beneficial ways;
· Actively engage existing partners in the cultivation and engagement of potential partners to build resources for EFC and the field;
· Develop, review, and coordinate the submission of proposals and reports in coordination with Strategic Partnership team;
· Report and update funders on progress of related grants and projects and actively seek feedback and engagement. Proactively communicate changes in strategic direction or changes in agreed upon goals and objectives;
· Engage current and perspective funders with materials to support engagement such as newsletters, policy analysis, partner updates and invitations to conferences/workshops and study tours.
Grants and Projects Management
· Manage program budget, develop an attainable spending plan that supports the implementation of program strategy;
· Identify and select grantees/partners, design project plans with grantees/partners to assure project goals and deliverables are in line with program goals and strategies;
· Oversee grant making process, review grants applications, and approve grants in EFC’s grants management system timely;
· Monitor project progress with support from Program Officers/Program Associates, provide on-going support to grantees to ensure desirable deliverables and outcomes;
· Conduct grant-level evaluations annually and make adjustments accordingly to improve project effectiveness and efficiency;
· Support grant auditing and assure full compliance with EFC policies and regulations both in China and in the US.
· Coordinate with other programs on sector related activities, and support other programs to implement related projects.
· Proactively identify opportunities for cross-sector program collaboration, and work closely with related programs to deliver the impact;
· Advance office-wide collaborative initiatives and strategies such as the Coal-Free Action Initiation, Electrification Task Force, and energy storage partnership etc., by working closely with the VP Program; contribute to collaborative projects/activities either as leading program team or as the participant team;
· Support VP Program on implementing the Information Sharing and Knowledge Management Framework, and project/program Monitoring Reporting and Evaluation System.
· Work closely with Communications team to effectively communicate the program related messages to various stakeholders;
· Share knowledge, expertise, critical information and networks with other colleagues.
· Identify and cultivate valuable partners to maximize synergy, including grantees, policy makers, opinion leaders, funding partners, commercial partners and other experts or leaders in the field;
· Build and maintain trust and relationships with partners for better collaboration;
· Share knowledge, expertise, critical information and networks with partners to increase support and demonstrate shared purpose, leveraging all kinds of channels, including newsletter, meetings and conferences, informal communications;
· Provide thought leadership and/or support to partners in the field with the shared purpose of growing the field.
· Design program team structure, work allocation and working flow to fulfill program goals;
· Provide managerial supervision and demonstrate leadership on talent selection, on-the-job coaching, training, professional development and performance management to team members;
· Foster team spirit and a learning atmosphere within the team;
· Budget and manage G&A expenses for the program;
· Prepare reporting materials, such as the program updates, reports and work plan to the board and regulators;
· Undertake additional tasks and responsibilities as assigned by VP Program;
· Back up other colleagues as needed.
This job description reflects the assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
· Education: Master’s degree or equivalent, preferably in a related field: electrical power system, electrical & electronic engineering, renewable energy, energy policies and economics, or other related majors.
· Working Experience: Over 8 years of related working experience in the areas of power, renewable and energy policies. Experiences in program management, policy research and communications preferred.
· Language Level: Chinese native speaker; excellent command of spoken and written English, communicates in English effectively in public, with deep understandings on western cultures.
· Communication and Coordination Skills: communicates logically and articulates key messages/points with clear structure, listens actively, is able to sense and take care of audience’s emotion and unspoken views, finds interactions for all parties to achieve win-win and presents audience’s benefits clearly, synthesizes different views to develop integrated messages.
· Problem Solving: is able to define and prioritizes key issues, makes analysis with logical reasoning, utilizes and synergizes various resources to summarize and find solutions, determine the best solution in a holistic approach.
· Strategic Thinking: ability to understand the field landscape and is able to anticipate the future scenarios with big-picture thinking, be able to prioritize and make trade offs based on possible resources.
· Team Leadership: is able to set up team and assign work effectively, motivate team members and treat team members with fairness, provide timely constructive criticism to team members and supports them for the long-term career development.
· Networking: ability to develop new alliances and formal networks, mobilize external resources and foster the relationships with key stakeholders to achieve long-term mutual interest.
· Ethical Behavior/Integrity – Demonstrates principled performance and sound ethics, showing consistency among principles, values and behaviors to build trust and credibility internally and externally.
· Mission-driven/Initiative – Inspired by the organization's vision and mission, and take actions with ownership, can-do attitude and proactive mindset.
· Team Spirits – Collaboratively works toward solutions which benefit all involved parties; willingly cooperate with others to accomplish team/organization objectives.
Please email a cover letter and resume, subject line "Application for CPP PD", to email@example.com.